Or, keep things simple, and automate OneNote tasks with Zapier, so you can do things like copy Evernote notes to your OneNote notebook or automatically add template OneNote notes for events. This post was originally published December 21, 2016, and was updated on June 14, 2017 to include new screenshots and tips on creating templates in other. Learn how to make best use of OneNote with this comprehensive OneNote 2013 training tutorial. How to Use OneNote Like a Pro 1. Sync Notebooks Online. Saving notebooks to your local computer is basically using OneNote like a glorified Notepad. To take real advantage of OneNote’s features, you must save and sync all your notebooks online.

1. Outline 3 21 1 – View Onenote Notebooks Tutorial Pdf
2. Outline 3 21 1 – View Onenote Notebooks Tutorial Free
3. Outline 3 21 1 – View Onenote Notebooks Tutorial For Beginners
4. Outline 3 21 1 – View Onenote Notebooks Tutorials

If you’re anything like us, you probably have dozens of notebooks filled with fragments of thoughts and ideas strewn all around over the house. Note taking, after all, is the tool of choice for the consummate organizer. But what if you could ditch all those tedious paper notebooks and store all your thoughts in a digital repository? What if you could search through your notes, share them seamlessly with others, and access them from anywhere in the world?

This is the promise of OneNote, the note taking application that comes with Microsoft Office. Originally released as part of Office 2003, OneNote has quickly become the most powerful software of its kind on the market. Efficient, effective, and packed full with features, OneNote can help you get more done faster, provided you use it correctly.

Learn how to make best use of OneNote with this comprehensive OneNote 2013 training tutorial.

How to Use OneNote Like a Pro

1. Sync Notebooks Online

Saving notebooks to your local computer is basically using OneNote like a glorified Notepad. To take real advantage of OneNote’s features, you must save and sync all your notebooks online. Syncing means that all your notebooks get updated across all your devices in real time. This means you can create a new note on one your home computer before heading out to work, and resume using it on your laptop at the office. Neat, right?

But how exactly do you sync online?

Starting with Office 2013, OneNote actually prompts you to log into SkyDrive – Microsoft’s cloud storage solution – to sync notebooks automatically. Besides SkyDrive, you can save and sync notebooks using Office 365 Sharepoint. You can also use DropBox for syncing – just make sure to select the DropBox folder on your computer when creating a new notebook.

You can also change sync settings to manual or automatic under ‘Sync Options’ in the Info panel under File menu (OneNote 2013). The default setting is automatic; we suggest you keep it as is.

Unsure about using OneNote? Need a helping hand with MS Office? This Microsoft Office 2010 training course will introduce you to all the best features in OneNote, Excel, Word, Access and PowerPoint.

2. Take Audio/Video Notes

Typing notes into OneNote can get awfully tedious very soon. Spice up your routine by taking audio and video notes instead. Click on Insert -> Record Audio/Record Video to start taking notes. This is a more visual, interactive way to keep track of things – a solid alternative for when you get sick of typing things out. Plus, you can usually speak faster than you can type (unless you are Jack Nicholson!), so you’ll probably save some time as well.

But to take real advantage of these notes, you must first let OneNote index your audio/video recordings. This will enable you to search through your audio/video notes just like any normal written message – a powerful feature for finding information.

To do this, go to File -> Options -> Audio & Video and select ‘Enable searching audio and video recordings for words’.

Outline 3 21 1 – View Onenote Notebooks Tutorial Pdf

3. Organize Your Notebooks Effectively

OneNote is meant to be used as a physical notebook replacement. The program is most effective when you organize your notebooks like you would in the real world, that is, with individual notebooks for each subject/topic, separate sections for each sub-topic, and separate page for each note or groups of similar notes.

Outline 3 21 1 – View Onenote Notebooks Tutorial Free

Most beginners tend to be very conservative with notebook and section creation. Don’t be; you don’t stand to lose anything save a few megabytes of space for each new notebook. Create as many notes, pages, sections and notebooks as you like – it’ll make organization that much easier.

For example, if you are a college student, you can make a new notebook for each class you take in a semester. You can then make separate sections for each broad topic, and add pages of notes for each day of the class. You can see an example structure below:

4. Use OneNote to Make To-Do Lists

Still using pocket legal pads and post-it notes to make your daily to-do lists? OneNote offers a much better solution. Make a to-do list in the program by pressing CTRL+1 anywhere in the main note screen. OneNote will automatically create a list item with a checkbox next to it. Type in your list item, press enter, type in another item, and so on.

To cross-off an item on the list, simply click on the checkbox, or bring your text cursor to the list item and press CTRL+1 again.

It really is that easy!

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5. Take Advantage of Page Templates

Not many people use it, but OneNote page templates can be incredibly useful when done right. This is especially true for college students as OneNote 2013 comes packed with dozens of thoughtful templates right out of the box.

To access these templates, go to Insert -> Page Templates, and choose a template from the panel that pops up on the right.

The ‘Lecture Notes and Study Questions’ template, for instance, looks like this:

Using templates makes note taking even faster. You can also save your current page as a template by clicking the ‘Save current page as template’ link in the template panel.

6. Use Tags

One of OneNote’s most powerful, yet underutilized feature is tagging. Tags work like hashtags in Twitter; every note or item marked with a particular tag will show up in the search results when you search for that tag.

To use tags, click on any of the built-in tags under the ‘Tags’ section in the home ribbon.

You can also make your own custom tags in this section.

Use tags to organize your data. For example, you could mark important document with the ‘Important’ tag, questions with the ‘Question’ tag, and so on. Use keyboard shortcuts to tag items faster.

Consider an example: we created two note items and marked them with the ‘Important’ (star) tag:

Clicking the ‘Find Tag’ button on the home ribbon will show us all the notes marked with this tag:

You can also change the search options to include the current section, the current notebook, or even all your existing notebooks in the ‘Find Tag’ panel.

As you can see, this is a very handy feature for organizing your information. Combined with custom search, it can help you never lose anything again.

OneNote is a powerful, highly capable software. Use it right and it can be an incredible ally in the fight against information overload. It’s also the perfect productivity tool that can help you get things done faster. Mastering OneNote is quite easy, as this course on improving your note-taking skills will teach you.

Outline 3 21 1 – View Onenote Notebooks Tutorial For Beginners

This is the second in a series of posts on taking notes and managing your work with OneNote. For an introduction to OneNote, click here.

If you have used social bookmarking tools like Diigo or Delicious, note taking software like Evernote, or even created a blog, you are probably familiar with tagging. Typically, you tag a note, webpage or blog post to categorize it. You might for example assign the tag “recipe” to web pages and notes containing recipes.

Where are tags used in OneNote?

OneNote tags are usually not applied to categorize whole documents or pages (for this you use notebooks, section groups and sections), but to mark individual items (e.g. headings, paragraphs, sentences, or even images) on pages.

OneNote includes a large number of predefined tags, allowing you to label items according to their type, or what you need to do with them. In addition to predefined tags, you can also create your own. Each tag contains a small symbol and a text.

How to assign tags to a paragraph?

The easiest way to assign tags is by right clicking anywhere in a paragraph and choosing a tag from the context menu. The most common tags are also assigned a keyboard-short cut (e.g. Ctrl-1 for to-do, Ctrl-2 for important, Ctrl-3 for question).

Tagging individual items on pages is an extremely powerful concept.

Assume for example, you are a sales representative and spend most of your time visiting clients:

In OneNote, you could create a section group to hold all client files, a section for each client, and a page for each meeting with that client. During a client meeting, you create a page and jot down all information you need to remember, including questions, requests for quotations, the client’s spouse and children names, etc.

Some of this information, you will need to follow up later. For instance, a client might have questions you want to clarify with your company’s engineering department when you are back. Maybe you also chatted about his children, and promised to send the title of a storybook you used for your own child.

Outline 3 21 1 – View Onenote Notebooks Tutorials

The resulting meeting note could look like this:

Notice, I have assigned a question tag, and two different types of to-do tags (general, and client request).

During the course of a day, you might be visiting 10 clients, and for each one create a meeting note containing items to remember, research, clarify, or just follow up in general. There might also still be outstanding issues from the day or week before.

Wouldn’t it be nice, to be able to create a summary of all outstanding issues from all meetings?

Creating a Tags Summary

OneNote allows you to browse or summarize all your tagged items no matter on which page, section, or notebook they are located.

To create a tags summary in OneNote 2010, choose “Find Tags” in the Home ribbon (Home tab). As a result, you get an additional pane “Tags Summary” showing all tagged items on your pages. In the example below, the sales representative created a summary of all tags contained in the section group clients to allow him to follow up on his meetings and systematically go through all open items and check them off. By clicking on a particular tag, he is taken right back to the meeting page where the tag is located:

In the screenshot above, tags are grouped by section (here the Client name), but you can also group by tag name, date, note etc.:

What’s more, you can also create tags summaries for pages, sections, or complete notebooks. You could for example use this, to collect all items tagged “to-do” no matter where they are located:

To permanently keep a tags summary, create a Summary Page:

OneNote tags have many different applications:

• Keeping track of items and managing your workflow.
• Assigning and managing the work of a project team with tags. Note, several people can concurrently work on the same OneNote notebook.
• They can be extremely useful when taking and managing notes for school and university, or reading assignments. You can mark unclear parts as questions, highlight important points, or add and tag your own comments.
• Last, but not least, you can very effectively use to-do tags together with collapsible outlines to test your knowledge.

Try using tags in your OneNote notes. They make it very easy to keep track of anything you may want to remember or need to attend to.

Have a wonderful day. 😀